Summary of the Position:
We are seeking a highly organized and personable Administrative Assistant to support our Human Resources department and serve as the receptionist at one of our downtown Pittsburgh offices. In this role, you will be responsible for managing front desk operations, including greeting visitors, handling incoming calls, manage internal and external mail, and maintaining a welcoming office environment. Additionally, you will assist the HR team with various administrative tasks such as scheduling interviews, coordinating company events, and managing onboarding schedules. The Administrative Assistant must be detail-oriented, possess excellent communication skills, and can effectively multitask in a fast-paced environment.
Primary Functions of the Position:
- Prepares, generates, and distributes reports and presentations as assigned
- Performs general office tasks such as filing, ordering office supplies, and preparing meeting material
- Coordinates travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations; files expense reports on behalf of the HR team.
- Provides real-time scheduling support, booking appointments and preventing conflicts; coordinates onboarding schedules for new employees as assigned
- Partners with the recruitment team to schedule and coordinate interviews
- Welcomes and directs visitors; notifies building security of incoming guests
- Manages a multi-line phone system and routes callers to the appropriate party
- Sorts and distributes incoming and outgoing mail; prepares and tracks deliveries
- Performs miscellaneous job-related duties as assigned
Education and Experience Requirements:
- Associate Degree or equivalent combination of education, training, and experience
- Minimum of three years of experience in an administrative role
Essential Skills and Abilities
- Proficient in Microsoft Office Suite, particularly Word, Excel, and PowerPoint
- Excellent verbal and written communication skills
- Excellent interpersonal and customer service skills
- Excellent organizational skills and attention to detail
- Desire to be proactive and create a positive experience for others
TriState Capital Bank provides equal employment opportunity and advance in employment to qualified persons regardless of race, color, sex, religion, national origin, age, sexual orientation, gender identity, disability, veteran status, or other categories protected by law.
TriState Capital Bank is an Equal Opportunity Employer.
